Academic Eligibility Requirement for Participation in Athletic, Curricular, and Extra Curricular (A.C.E) Activities
Westfield Academy and Central School Mission Statement
With a commitment to excellence, Westfield Academy and Central School, in partnership with the community, will educate all students to the highest level of their academic potentials, teaching them the skills and knowledge to become capable and responsible members of society. We will provide all students with a range of challenging educational opportunities in a safe, supportive environment that fosters honesty, integrity, and respect for self and others.
Westfield Academy and Central School A.C.E. Guide
(Athletic, Curricular, and Extracurricular)
The A.C.E programs at Westfield Academy are integral parts of the total educational program. Qualifying for membership in an A.C.E activity requires academic success and responsibility to coaches, teammates, and the school. Participation in an A.C.E program at Westfield Academy is a privilege that requires that you be a representative of your school as a student in good academic standing.
A. High School Students: In order to be academically eligible to participate in A.C.E. activities, High School students must be passing all of their classes. Academic success will be determined every two weeks throughout the school year. If a High School A.C.E. participant is determined to be failing a subject, that student shall be ineligible for participation in games, contests and events, according to the A.C.E Ineligibility Policy. ** Students who are failing two or more courses must participate in a remediation program with the teachers, a minimum of two days each week, per failing course, from 2:30-3:15 p.m. until their course averages improve to passing or above.
B. Middle School Students: In order to be academically eligible to participate in A.C.E. activities, Middle School students may be failing no more than one course. Academic success will be determined every two weeks throughout the school year. If a Middle School student is determined to be failing more than one subject, that student shall be ineligible for participation in games, contests and events, according to the A.C.E. Policy. **Students who are failing two or more courses must participate in a remediation program with the teachers, a minimum of two days each week, per failing course, from 2:30-3:15p.m, until their course averages improve to passing or above.
Please see page 37 for a copy of the Co-curricular Participation Card students & parents must complete before student can participate after completing the above procedures. (this blue card is available in the high school office).
Academic Eligibility for Extracurricular Activities and Interscholastic Athletics in Grades 6-12
The board of education believes that a student’s academic progress is the primary reason for his/her attendance in school. No student may participate in extracurricular activities or in interscholastic athletics unless the student is demonstrating satisfactory academic progress.
At the beginning of each activity or sports season, the advisor or coach shall formally counsel student participants on the expected academic progress required for participation in extracurricular activities and interscholastic athletics.
1. In the event of the start of a new course, there will be a two week probation period to allow for the accumulation of grades.
2. Students will have their academic performance continually evaluated by all classroom teachers. On the dates designated by the school’s principal, all teachers 6-12 shall submit to the office the names of all students in their classes who are failing. Teachers will submit the names of failing students after every two weeks of school.
3. Students in grades 9-12 who are failing one or more subjects and students in grades 6-8 who are failing two or more subjects will be placed on an Academic Ineligibility List.
4. The Guidance Counselors shall review the names of students placed on the Academic Ineligibility List with the Building Principal to determine if there are any extenuating circumstances that should be considered regarding the placement of a student on the list.
5. Students who are placed on the Academic Ineligibility List may continue to attend and/or participate in extracurricular activities and/or interscholastic athletics by meeting all of the following criteria:
a. Obtaining academic assistance two times a week for each of the courses the student is failing
b. Completing regularly assigned coursework and exhibiting appropriate school behavior
c. Completing a student “participation card.” Once a participation card is completed, it must be taken to the High School Office and verified by the High School/Middle School Secretary
d. A daily signature from a teacher when a student stays from 2:30 to 3:15p.m. for academic assistance on a “participation card” will allow students to participate in practices that day.
e. Achieving a passing grade for the week
**BECAUSE ACADEMIC PROGRESS IS A STUDENT’S PRIMARY REASON FOR ATTENDANCE IN SCHOOL, ALL STUDENTS (GRADE 6-12) PLACED ON THE ACADEMIC INELIGIBILITY LIST SHOULD SEEK ACADEMIC ASSISTANCE FROM 2:30-3:15P.M., UNTIL THEY ARE PASSING. THIS IS AN INTEGRAL PIECE OF THE A.C.E GUIDE. THE PRIMARY PURPOSE OF THIS TIME (2:30-3:15) IS FOR STUDENTS TO OBTAIN ASSISTANCE FROM TEACHERS.
When determining student eligibility for participation in Athletics or Extracurricular Activities, the following definitions should be considered:
Curricular Activities may be defined as: credit bearing courses defined by the New York State Learning Standards. **No student who is on the Academic Ineligibility list should be denied the opportunity to participate in curricular programs and activities.
Athletic Activities may be defined as any interscholastic, school-sponsored sports teams.
Extra Curricular Activities may be defined as enrichment or non-credit bearing programs, clubs, organizations, or trips.
Curricular activities include (but are not limited to):
Marching Band: Football Games, Memorial Day Parade We the People
High School & Middle School Chorus Middle School Musical
High School & Middle School Band Voice Class
Handbells Steel Pans
String Band NYSSMA Evaluations
Athletic activities include (but are not limited to):
Girls Volleyball..................(Varsity, JV)
Boys Basketball..............(Varsity, JV, Modified)
Girls Basketball.........................(Varsity, JV)
Boys Volleyball........................ (Varsity, JV)
Track & Field…………………..(Varsity, JV)
Extra Curricular activities include (but are not limited to):
High School Bowl School Plays and School Musicals
Student Store Activity Nights
School Dances (including Homecoming and Prom) National Honor Society
Ape Men Firecrackers
Cross Country /Ski Club Key Club
Builders Club Drama Club
Environmental Club Big Brothers and Big Sisters Program
SADD Club Student Council
Science and Technology Club Weight Room
NYSSMA Honors Events All-County Honors Events
Middle School Mixed Vocal Ensemble Middle School Girl’s Vocal Ensemble
Jazz and Dixie Ensembles Chautauqua All County Events
Participation in athletics is a valuable learning and growth experience in which the athlete learns and experiences leadership, teamwork, patience, loyalty, grace in winning and dignity in losing. Skill development and a healthy lifestyle are other chief benefits of an athletic program. Athletic participation will continue to serve the participants well throughout their lives.
CODE OF ETHICS
It is the duty of all concerned with Westfield Athletics to:
1. Emphasize the proper ideals of sportsmanship, ethical conduct and fair play.
2. Stress the values derived from playing the game fairly
3. Encourage leadership, the use of incentive, and good judgment by the players on the team.
4. Recognize that the purpose of athletics is to promote the physical, mental, moral, social, and emotional well-being of the individual athletes.
5. Respect the integrity and judgment of the sports officials.
6. Remember that an athletic contest is only a game.... not a matter of life or death for player, coach, school, official, fan or community.
KEYS TO SPORTSMANSHIP
1. Know the rules of the game.
2. Recognize good play by both teams.
3. Respect your opponent and its spectators.
4. Look at the game with your head instead of your heart.
5. Realize that bad play loses more games than bad calls.
6. Practice the Golden Rule.
Sportsmanship and fair play will be emphasized by all participants at all times.
Westfield Academy and Central School
The athletic programs at Westfield Academy are integral parts of the total educational program. Qualifying for team membership requires academic success, physical fitness, sportsmanship, and responsibility to coaches, teammates and the school. Participation as an athlete at Westfield Academy is a privilege that requires that you be a representative of your school. Your conduct and behavior, both in and out of school, draws constant attention from other students, faculty and the public. Therefore, you will be subject to the regulations of the Board of Education and the following guide:
A. Academic Eligibility
1. High School Students: In order to be academically eligible to compete as an athlete, High School students must be passing all of their classes. Academic success will be determined every two weeks throughout the school year. If a High School student/athlete is determined to be failing a subject, that student shall be ineligible for competition for the succeeding two-week period; the student/athlete shall be reinstated to full participation at the end of the two-week period providing that he/she is failing no subjects at that time. The student/athlete will also be required to attend remedial class time a minimum of two days/week from 2:30-3:15 p.m.
2. Middle School Students: In order to be academically eligible to compete as an athlete, Middle School students may be failing no more than one course. Academic success will be determined every two weeks throughout the school year. If a Middle School student/athlete is determined to be failing more than one subject, that student shall be ineligible for competition for the succeeding two-week period; the student/ athlete shall be reinstated to full participation at the end of the two-week period providing that he/she is failing no more than one subject at that time. The student/athlete will also be required to attend remedial class time a minimum of two days/week from 2:30-3:15 p.m.
B. Participants will not be permitted to participate on a given day if they are absent from school for illness or illegal reasons for all or part of the school day. If serving office detention for disciplinary reasons, the student may not participate in any scheduled events that day, but will be required to attend practice. Enforcement of this provision rests with the coach of that activity. Special situations over which the student has no control will be decided by the coach and either the Athletic Director or the Principal.
C. Any participant who is guilty of stealing, possession or use of any tobacco product, alcohol or any non-prescription, illegal drug whether on or off school grounds, will be subject to a review by the Athletic Council that will determine the status of the individual. The consequences listed below will be applied.
D. Misconduct not covered above including, but not limited to, vandalism, violent conduct, exhibition of poor sportsmanship, evidence of a lack of responsibility or respect to the coach, any other staff member, the team or the school will result in consequences determined by the Athletic Council.
STUDENT-ATHLETE CODE OF BEHAVIOR
If a Student-Athlete is suspected to be in violation of the Athletic Code of Conduct, the Athletic Council will meet to discuss the said violation(s) and may elect to administer a consequence from the following:
Consequences for Athletes:
1. First Offense
Suspension from 25 percent of that team’s scheduled contest. Should the number of the contests remaining in that season not equal 25 percent, the remaining penalty will be ruled on by the Athletic Council. Notice will be given as to how it applies to possible playoff games and/or to the next sport (one that has been previously played) in which the athlete participates. During the time of suspension, the student may be expected to meet all team requirements and practice unless the season ends within the time frame of the penalty.
*If the violation(s) fall within the 300-605 classification range per the WACS Student Discipline Chart, The Athletic Council reserves the right to “bump” the violation(s) to a Second Offense level, even if it is the student’s First Offense.
2. Second Offense
Suspension from 100 percent of that team’s remaining contests during the same sport. Suspension from 50 percent of the team’s remaining contests during the next season’s sport.
3. All Succeeding Offenses
Suspension from participation for one calendar year from the date of the offense.
Composition of Council
The Athletic Council will be comprised of the Principal, the Athletic Director, two members of the Student Assistance program, the student’s advisor or coach and one other out of season coach.
Community Service Option
First offense only— Students may request a reduction in suspension time for a first violation only. If approved, a community service project may be substituted for up to 50% of the penalty time assessed for a first violation. Upon application by a student, approval may be granted by the Extra-Curricular Council. The student must initiate, organize and conduct this community service project. Progress and final reports must be submitted by the student as directed by the Council which shall have final authority as to the value and successful completion of the project. If the Council determines the student not to be truthful in any part of the process, the full penalty (30 days) shall be assessed in addition to any penalty already served. All offenses carry over from previous grade levels (i.e. first offense may occur during the ninth grade year resulting in a 25 percent suspension and the second offense may occur during the eleventh grade year resulting in a 50 percent suspension). The exception to this will be between the middle and high school years. A "clean slate" is given once a student enters ninth grade. Students are also considered for suspension if they are present at said offenses.
1. This policy shall remain in effect from the onset of participation or the beginning of the school year, whichever is earlier, through the end of the school year to include off season times. All participants in all interscholastic athletic programs and activities shall be governed by this policy.
2. All BOE approved Coaches are required to report any and all violations of the Athletic Code of Conduct to the Athletic Director and/or Principal. Coaches are required to do this as soon as a violation is brought to their attention.
3. The Principal shall investigate any alleged violation of this Policy upon receipt of credible first-hand information. Oral reports must be reduced to writing and signed by the witness prior to any Athletic Council action. The Principal must advise the student and his/her parents/guardians of any accusation and must provide the student and his/her parents/guardians an opportunity to review the evidence and to provide any additional information for consideration.
4. The Principal shall present all information to the Athletic Council, which shall make a determination as to whether a violation of the Athletic Guide has occurred. The decision shall be rendered by the Athletic Council within a reasonable time period generally not to exceed two weeks. The Principal will mail said written decision to the parent/guardian and student.
5. Any consequence involving event forfeiture will have that consequence applied to the appropriate number of regularly scheduled events in consecutive order immediately following the determination by the Council.
6. A student/athlete has the right to appeal a decision of the Athletic Council to the Superintendent, the Board of Education and the Commissioner of Education of New York State, in that order. In order to file an appeal with the Superintendent or Board of Education, the student/athlete must set forth the grounds for the appeal in writing and must submit the appeal to his/her Principal within five school days of receipt of the determination that is being appealed. The filing of an appeal shall not affect the imposition of an event forfeiture penalty while the appeal is being considered.