Inspection of School Records
This section is to advise you of your rights with respect to school records pursuant to the federal “Family Educational Rights and Privacy Act of 1974.” Students, 18 years of age or older, and parents of a student under 18 years of age have a right to inspect and review official records, files, and data which constitute a student’s cumulative record folder and are intended for school use or for use by others outside the school or school system. Specifically included are: identifying data, academic work completed, level of achievement (grades, standardized achievement test scores), attendance data, psychological tests, interest inventory results, health data, family background information, teacher or counselor ratings and observations, and verified reports of serious or recurrent behavior patterns.
Parents and students of age are also entitled to request a hearing to challenge the content of records to insure that the records are not inaccurate, misleading or otherwise in violation of the rights of students and to provide an opportunity for the correction or deletion of inaccurate, misleading or otherwise inappropriate data contained in records. Questions concerning the procedure to be followed when requesting a hearing are to be directed to the Superintendent’s Office, 326-2151.
Student records and any material contained therein which are personally identifiable are confidential and may not be released or made available to persons other than the parent or the student without the written consent of the parent or the student. Exceptions to this rule include school employees and officials and certain State and Federal officials who have a legitimate educational need for access to records.
It is important that the school be aware of any changes in custody or related information concerning your child. In order that accurate information is on record, the latest court order should be presented to the Principal and/or the Principal’s Secretary. A photocopy will be made so that you can keep the original for your file. If the school does not have custody papers, we are obligated by law to release children to both parents.
Under the No Child Left Behind Act #9528 (USC 7908) the school district is required to provide access to secondary students’ names, addresses and telephone listings upon request by military recruiters. A secondary school student or parent of the student may request that such information not be released without prior written consent. The school district is required to provide this notification of the option to make such a request and are required to comply with any such request. Both provisions require that military recruiters be afforded the same access to secondary school students as is provided generally to post secondary education institutions or to prospective employers of these students. The NCLBA, unlike the General Military Law, also requires that institutions of higher education have access to students’ names, addresses and telephone listings.
If you do not want your child’s information to be released, please send written notification to the Guidance and Counseling Department by Friday, October 18, 2013.
Title IX Disclosure
In compliance with Title IX, Educational Amendments of 1972 and its implementing Federal Rules and regulations, Subpart A, Part 86, Paragraph 86.9, the following notice is herewith submitted: Westfield Academy and Central School, East Main Street, Westfield, New York 14787, does not discriminate on the basis of sex in the educational programs or activities, which it operates, and it is required by Title IX of Educational Amendments of 1972 not to discriminate in such a manner. This policy of nondiscrimination includes the following areas: recruitments and appointment of employees; employment pay and benefits; counseling services for students; access by students to educational programs, course offerings and student activities. The District official responsible for the coordination of activities relating to compliance with Title IX is the Superintendent, whose office is located in the District Offices, Westfield Academy and Central School, East Main Street, New York; phone 326-2151. This official will provide information, including complaint procedures, to any student or employees who feel that the District or its officials may have violated his/her right under Title IX.
District Information to Residents
Information is distributed to District residents via the district newsletter (The Wolverine) and local papers. The Wolverine is the official newsletter of the District. The District also utilizes various means to convey relevant and timely information to parents and the school community, including: local print and broadcast outlets, Parent Broadcast and the school website. If you do not receive regular school mailings, please contact the Superintendent’s Office at 326-2151. Relevant and timely information is also posted on the school website www.wacs.wnyric.org.
Emergency School Closings
In the event of bad weather or some other emergency, it may be necessary to close the school. When the school is closed, regional and local radio and television stations are notified. Parent Broadcast will also be activated in the event of a school closing, delay or early release.
The decision to close school is usually made by 6 a.m. The final responsibility for school closing is the Superintendent’s. The Superintendent’s Office welcomes any comments and suggestions regarding school closings. If school is closed after classes begin, radio stations and television stations are notified as well as the implementation of the Parent Broadcast messaging service. All activities, community education and sports events are canceled when school is closed for emergency conditions.
Student Accident Insurance
Westfield Central School provides a student accident insurance rider for students who may become injured during school sponsored activities and athletic events. Questions about the school’s accident insurance can be referred to the business office. This coverage is a rider only and is subject to several conditions.
1. The student’s personal insurance is ALWAYS primary. If the student is not covered by any personal insurance, then the school’s rider can be applied. Any balances not covered by the student’s personal insurance can be submitted to the school’s rider, with an explanation of benefits for unpaid balances.
2. The school’s student accident rider pays off a limited schedule of benefits and, in most instances, will not cover the entire cost of medical care.
3. If the school’s rider is used for any coverage, there is always a $100 deductible that is applied before any unpaid balances are addressed.
4. The school’s accident insurance does not cover referrals to sports clinics unless made by a primary physician, and then the school rider’s schedule of benefits applies.
Shared Decision-Making Teams
Shared decision making is a process which involves a committee of parents, community members, students, and school employees working together to make decisions regarding the operation, goals and educational direction of each of our schools. Shared Decision Making Teams (SDMT) exist in each building and at the District level. If you wish to learn more about the shared decision-making process or the teams, please contact the Building Principals or Superintendent.
District Wellness Committee
The District Wellness Committee works to improve the health and well-being of the school community. This committee meets on a regular basis to discuss topics relevant to school and community wellness. Community members, parents or students wishing to serve on the committee should contact the school nurses’ office.